When preparing to plan an important event with food and beverage service, you are likely thinking about the professionals you will need to enlist to ensure a successful and streamlined outcome. For most, an event planner is the go-to option for designing, organizing, and arranging a medium to large-scale special occasion. But hiring a caterer is also a major element in the event planning process. So, what does the catering company do that the event planning company cannot? Or vice versa? Do you need a caterer and an event planner? Does the event planner hire the catering company?
If you are asking yourself these types of questions, it is important to understand that the roles of a caterer and event planner are much different. However, they form a unique partnership, working together to deliver a memorable celebration or reunion for their client.
Continue reading to learn more about the differences between a caterer and an event planner, and how to get started on your special occasion preparations today.
Catering Versus Event Planning
It is true that in most cases, an event planner will take the lead with hiring the catering company. Once they have chosen the caterers they wish to work with, the partnership begins to form. From menu planning to on-site service, they work together as a team to create the best event outcome possible.
The Role of the Caterer
The catering company is in charge of all food and beverage preparation, service, and breakdown. They are also responsible for managing all on-site service, including chefs, bartenders, and waitstaff, as well as all necessary bar stocking, buffet or food station setups, and more.
This is all quite obvious, but here is where the confusion comes into play: you see, many reputable and large-scale catering companies also provide decoration planning and setup, vendor outsourcing for tables and linens and such, and even audiovisual equipment setup. So, if a catering company can do all this, what is an event planner for?
The Role of the Event Planner
The role of the event planner is more comprehensive compared to the catering company. They work more as a single-source of accountability, overseeing all event planning aspects, from budget planning and cost analysis to venue selection, theme or culture design, entertainment outsourcing, guest lists, invitations, seating arrangements, transportation, on-site parking, and all other event logistics.
How They Work Together
Event planners typically meet with the caterers ahead of the scheduled event. This meeting entails a detailed discussion on all aspects of the menu, service, and pricing. The event planner knows the specifications and unique needs of the occasion, allowing them to work with the caterer to create the perfect menu within the constraints of the budget. During the event, they will both work within their roles, while also staying in constant communication to ensure a perfect guest experience.
When you are planning a smaller event, you may only need to hire a local catering company to plan and manage the project. For larger-scale events like weddings, an event planner is a wise choice.
Are you looking for a local and trusted catering company for your upcoming event? Contact Food for Thought Catering at 678-340-0510 for superior large group catering in Newnan, Georgia and its surrounding counties. We cater social gatherings, weddings, large parties, corporate events, and more.
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